Weddings Prospect emails you for rates...

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I usually shoot them a "one sheet" with the basic info. I find that people that don't give you much info are price shoppers and I usually don't like to waste my time with them.

I couldn't tell you the number of prospects that email me requesting my rates, and if I start asking questions before giving them my rate, (location, how did you hear about me, how many guests, ceremony as well as the reception, Etc.)......I never hear back from them.

Yep, most likely brides looking for the cheapest rates. (or another DJ snooping for rates)

I knew a DJ that would throw them a lowball rate to hook them, by the time he found out all the details, the price shot up to almost twice the price he first quoted. Sometimes it worked, sometimes it didn't.

Personally, I cannot shoot them a legitimate rate if I don't know all the details...I've burned myself in the past. (work my azz off for peanuts)
 
Moral of this thread:

1) Post your rates
2) Use a contact form that forces the SERIOUS prospect (and yes - concept gents - weed out inquiries from the one's who AREN'T serious) to give you the info you need to give them a rock-solid rate.

:rofl:

The logical inconsistency abounds on these topics! The guys who refuse to post rates refuse because it will "scare away" prospects they don't want to lose without talking too - yet those same ones that would be scared away by posted rates are these very idgits that aren't serious, give vague info, and waste your time.

So will posting rates lower your inquiry rate? ABSOLUTELY! Thats what posting them is MEANT TO DO!

If you're not going to post your rates, then channel prospects through a form that requires all the info you know you need to give a quote.

If you choose not to, and leave yourself open to vagueness, you really have no reason to gripe about it in a thread! :):sqcool::sqrolleyes:
 
Bill's right. If it's a tire kicker looking for the lowest quote, they'll soon move on when ya get into particulars.

Oddly enough, if you ask if they're looking for the cheapest DJ or the best DJ, they'll usually say they're looking for the best. :dontknow:

Had a contact in South Carolina email for a quote last year. I replied and mentioned that, with the cost of travel, per diem and accommodations they might be better served by booking a local company. She wrote back to thank me and said she didn't know we were in Delaware. :D
 
We did once and it was a special case. The bride was on base in South Carolina (I think) with the groom who was in the marines. We talked to her mom who lived here in town and Ducky talked to the bride over instant messenger.

Other than that though, we refuse to book without a meeting.

I have done two weddings without meeting the clients beforehand...and this is two types of weddings I will never do again...unless someone is based in the military and it cannot be helped.

I made sure I met my client before he goes to Afghanistan since when he gets back he will have about one month to try get everything ready at that time. I know how busy life can be..so we got it done last month.
 
Had a contact in South Carolina email for a quote last year. I replied and mentioned that, with the cost of travel, per diem and accommodations they might be better served by booking a local company. She wrote back to thank me and said she didn't know we were in Delaware. :D

LOL Had that happen once as well... I'm in Cali - but there's a Sounds To Go DJ's in New Jersey. Gal hit me up through the contact form in my site... As part of my response, as I let her know the nature of her error, I did include a quote for me to do her event, including a line-item travel charge that was about 3x my actual rate!

After I replied to her, I shot that guy (previously unknown and unknown OF) a call to let him know to expect the gal to contact him. That should be our collective slogan: "Coast To Coast, there's a Sounds To Go DJ for YOU!"
 
The only way I would post my rates on my website is as "Rates starting at $____
Upon finding out all your needs, I can provide a more accurate quote."

Otherwise you are setting yourself up for problems.
 
if I get emails like that - i'll bin them

most are usually spam anyway
 
Just celebrated 5 years this month, rates on site since day 1, and no problems!

yeah, but...
any idea on how many gigs you COULD have booked...
if you only had the chance to TALK to them about it?

it's the same as the emails.
if you simply hit REPLY and send them your rates without any questions...
you may lose a chance to show them why you charge what you do!

just a thought
 
True, but Im not a salesman LOL... I sell to those who see the value and feel no need or desire to "convince" anyone of anything. I lay out what I do and how much I charge to do it. If they don't see the relative value of what I provide side-by-side with what other guys are charging $1200 and up for, then they can move on. Besides, you can see "why" I charge what I do on the site.... it's all there.

I want to serve the crowd who could pay more but doesn't want to and doesn't see the need to once they see the value - not the crowd that is like squeezing water from a rock.

Granted, it is because I have a day-job that I can "afford" to do this. If you're a "full-time" dj, it may not work for you. Everyone's situation is different.
 
You're lucky.

Not lucky, smart! Don't get me wrong. I HAVE eaten it on a few gigs during that time, but it wasn't anything that could have been avoided had I used a different strategy, it was all the stuff that happens to everyone once that you simply learn from and account for in your pricing, policies & procedures from that point forward.

Once you've been dj'ing for awhile, you *should* have a handle on the types of circumstances you may encounter, and you should simply have those either accounted for in your base rates or account for them in your contract as stipulations as a CYA - there's no need to withold prices to "protect yourself" if you are proactive, have your wits about you, and know how to construct your rates and your agreements to cover the bases.

It's not an ever-evolving voodoo science.
 
The big debate:

A prospect emails you with limited info (no date, no location, Etc.) they want to know your rates for 5 hrs. to DJ their wedding reception.

Do you shoot them a rate?
Or
No rates given until you have more information?

Why?
Why not?

My contact info requires a name, phone, email, date and **VENUE**. They also have the availability to check and see if we have their date open.
This way I have the info that I need.

**VENUE**
Many times rates will depend on venue. This way I can calculate travel time and expenses before I give them a quote so I don't have to give them a base price then add a bunch of things to it.

Another question:

How many of you would/would not book a wedding client without meeting them in person first?

Why?
Why Not?

I have done it many times with out of state clients. I do make sure that I have them on the phone and go over every aspect along with my online planner makes it pretty easy and forward so there are no mistakes.
 
How many of you would/would not book a wedding client without meeting them in person first?
Why?
Why Not?

I get most of my gigs thru word of mouth, or thru people who have seen me at another gig...so I do not meet most of my clients until the big day.
I do contact them thru phone or email several times.
The only clients I meet with in person before booking are the ones I get thru the multi-op I work with on occasion. And even then, it's only SOME of them. Not a personal choice, or a way of doing biz, just the way it's been working out for me!
 
Make no mistake.....

I am a salesman. I sell my services all the time. A great salesperson is honest, knowledgeable, helpful, and has empathy for what the customer is going through in making their decision. I strive to be all of those things with clients and potential clients.

A DJ that is a great salesperson that is an above average DJ will be much more successful business wise than a bad salesperson who's an incredible DJ. I've seen some great DJs that give very poor customer service. That's part of sales. Give me a good DJ that gives great customer service over a great DJ that gives good customer service any day.

Also, a great salesperson is "always selling". It's not something they "turn on" or "turn off". "Always Selling" does not mean pushing products or services on people that they don't want or need. It means they are always providing value to the customer. That means being as committed and dedicated after the sale as you were before the sale.

about 60% of our gigs are done without meeting the client in person before they book.
 
I'm not the greatest salesman. My philosophy. They call or email with their inquiry. I respond with a quote of some sort. If they are vague, I am vague.

I'm a phone kind a guy. If the client persists on emaling me and doesn't want to call even after I've asked them too, I'll move on. Meeting in person isn't neccessarily a criteria for me. I'm open to anything, just be honest.
 
Scott said it better than I did or could have.... as usual! :rofl:

I am a salesman as he defined. When I said I'm not a "salesman," I simply meant I don't hammer folks with pressure or struggle in the face of adversity to "ed-ju-muh-cate" them beyond my normal pitch.

I'll give my presentation which answers most questions they would have, and then I answer any remaining questions they have.

If price is still an issue for them, after they have seen it on the site, after they have called me for a preliminary chat, after they have met me for a consult, after I have explained in great detail and an immense package of planning materials what I do and how I do it, then they're free to go nary-a-peep from me! :sqlaugh:

My philosophy is based on the way peeps work when initially shopping services. You can throw subjective labels like "right" or "wrong" at the way they go about it, but this is how it works:

Step 1: Find out rates. Guys who are in my price range will go on to step two

Step 2: Meet with/talk with all fellows in my price range.

Step 3: Make a decision from those remain after qualification.

Knowing that that IS the process, I don't try to "pull any tricks" on Step 1. They will see on my site what I charge, and if it falls into what they had allotted previously or comes in under what they were expecting, I'll hear from them, and if I meet with them I will probably GET them.

I have no interest in "changing the mind" or "educating" the person who has disqualified me based on number 1 alone. No interest at ALL in trying to "convince them" as to "why" they should "consider spending more" or "why" I am worth more.

Of course if that question comes up from their side, you can bet I am going to enumerate all the reasons I am worth my asking price and why they would be well-advised to pick me over option x, but I am never going to go down that path of my own accord as a tactic.

I'm not desperate, and I don't need to resort to desperation plays, and don't need the ego-boost/soother of "letting them know why Im worth more" after they've already clicked the mental-switch to rule me out based on sticker shock alone. Sometimes its almost like those guys need, consciously or not, to go through that whole educating process for their OWN benefit rather than for that of the client... whom they should KNOW they've lost at that point anyway. The "education process" is more of a last-jab or a "sticking it to ya" by the provider in question - subconsciously justifying it to themselves while saying it out loud to the prospect.

If it gets to that point and the sticker-shock switch has been thrown, don't fight it. Don't "educate" it. Throw it back and wait for a client you deserve who is worthy of the value you provide. And those folks are going to be the one's who SEE the value you provide without having to be "schooled."

Just my thoughts, as always!
 
Dear Prospect:

I'd love to furnish a quote for you; as a matter of fact, there is a quote generator on my web page if you would like to take advantage of it. This will give you a base rate for the package you choose. If your location is outside my travel range, there will be an extra charge and if you require more time there will also be an extra charge.

If you would like to give me more details I will be glad to furnish a quote by e-mail. Please answer the following questions.

1. What is the date of your wedding?
2. At what venue (hall, location) will your wedding be held?
3. Will you wish your DJ company to provide music for the ceremony as well? If so, will it be held at the same venue and in the same room as the reception?
4. What is the start and end time of your wedding?

I also have some add on packages that we c an discuss if you desire to set up an interview with me.

Many thanks,
Tom Ohlendorf
...
Tom, if the bride is already talking to you on the phone, why refer them to your website and not ask them these questions directly? Many brides might take this as a "he isn't interested in ME, just my $$" attitude.
Just a thought
 
Here's our reply....If they are another DJ, then great. If they bite, great.


JF PRODUCTIONS

"Kansas City's Sound Solution"



There is plenty read and look through in the attachments. Lets' get started!

Read here about us on WeddingWire.com




1. Unlimited spin time.

I start spinning from the moment your guests enter the room; All of cocktail hour, all of dinner, all night. No one is going to be standing around wondering where the music is at. Most services offer 4 hrs. and charge outrageous premiums for any extra time. We don’t. We believe in helping you on your day with a no hassle flat fee.

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No cheap DJ effect lighting. Think concert lighting, not cosmic bowling. We'll bring a generous show and its included in the price!

Need a spotlight on that cake? We can do it for you.

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Add an optional Uplighting Package to accent walls or cake or whatever you desire! 16.7 million colors to choose from. Starting at $25 per unit. Minimum 8 units. Click on link.



3. LCD Projection and Slide Show Service

Available for videos or your own presentation. 3500 Lumens on a 64 sq. ft. screen. Brilliant videos during dinner hour and eye popping video all night long. $75 for just the projector and screen. Optional $200 photo montage includes LCD Package for free. Up to 3 songs and 90 photos give or take, a master DVD, and online hosting in HD to share with friends and family. Here's a link to some of our latest work in HD quality. Follow the prompts to install and view.

No hidden fees or deposit required.

Contract upon request. If your date is on our calendar, we are at your event!

Certified Music Teacher - School District 453, Leavenworth KS.

Who could be better qualified?
This is an amazing package and you deserve every bit of it!

Please look at videos on my website by visiting the
media page.

Click here for the link to the "lighting demo."

Or go to www.jfproductions.biz for more information

DJ and Lighting Services - $825

Add Slide Show $200 (LCD included, Web upload included)

Add LCD and Screen $75

Add Ceremony Sound system $200

Add Uplighting $25 per unit. (8 unit minimum.)



Kindest regards,



Jeremiah Nichol

JF Productions

913.909.6796

[email protected]


Jeremiah Nichol

JF Productions Inc.

"Kansas City's Sound Solution"
C: 913.909.6796
F: 913.772.8288
 
I have to admit, after reading this thread to the end...I am changing my mind (a bit)

I never was one for prices on websites...
but listing the "add ons" is a great way to introduce ideas and services the client may not have thought of. And even if they don't know what "up-lighting" is...it may spark an interest to ask about it. And any direct conversation, or anything that ENCOURAGES a phone call is a better chance at hitting a home run!
of course, if you list the price for add-ons, and it seems like too much money, it COULD keep them from asking about it, even if they don't know what it is!

I do have a few PDF files that I email to people who email me without calling.
then it's put up or shut up on THEIR end!