Need your input on a specific contract, and a little more than just that.

[Papa Deuce]

For a long time I have wanted to put video on my Bubble Boogie ( soon to be PBnJ ) website. But it can be a touchy situation when it comes to shooting video of kids that will be posted to the web - though I would not be worried if someone wanted to use my kids in a video like I will be shooting. I want to put :30 - 1:00 of video just to show what I do.

So, on Thursday, I mailed out 5 letters to my most frequent users of my service. In the letter I explained that I would need to shoot the entire party t use for a promo for the website. In exchange I would give them a free event. I figured free because they will need to get permission from all the parents of the attendees, and that is work for them. I also told them that I would appreciate it if they could give me a testimonial on their letterhead that I could scan and add to a testimonial page.

So, in my letter I mentioned that I would only offer the party to the first one who agreed to my conditions, and only the first one. I only want to do one free event.

Well, today, I had just picked up my business line and it was one of the people I sent the letter to. They wanted the free party. This company has hired me 3x, and given me 2 very nice referrals. As luck would have it, call waiting showed me that another daycare center was calling while I was talking to the first one to call. This daycare has hired me about 15x between all their centers. And, you guessed it.... they wanted the free party.

The one who called first has told me that they will make a BIG event out of it.... inviting parents and future potential clients. They want it on a Friday evening from 5P - 7P. They plan to set up decorations, have free food for the people who come.... a whole big shebang.

The 2nd one who called, made no mention of anything but wanting a free event.

Now, I am wondering whether I should do 2 free events. I told the people who called 2nd, that I was already on the phone with another daycare center who had called for the free event. The lady on the other end of the line kind of sighed. I told her I would call her this week and see if we could work something out.

So:

A. Would you offer 2 free events or just one?

B. I am asking for a signed letter giving me permission to shoot this video, and "something" that proves that the parents will be OK with it. In the case of the 1st caller, the daycare owner has said that only people who agree to let me shoot the video will be allowed to attend the event. But what more should I ask for in that regard?

C. What else might you want / require for this event? Just looking for ideas to cover my butt, mostly.

 

[Valerie Hicks]

I'd do as many free as called back. It's better to show you in different locations, as footage from just 1 event doesn't indicate consistency, and you may have different energy levels at different events. But then, i'm a go big or go home type of person.

Besides, I'd hate to have an offer out to a good customer and not follow through with it.

 

[DJ J Mac]

I agree with Val. Look at it this way, what if you do that first freebie, but don't quite get the shots you want? Tis better to do the two freebies and double your chances of getting the footage you want.

 

[ahoustondj]

You will also need individual signatures from all the parents. The institution cannot sign away the rights of the attendees. Create a Sign In Sheet At the top print what you would normally find in a release Form with the Institution's name at the top of the list (Not the Letterhead) and then a list below of all the parents/attendees. Something else you can do is add a space for each person's e-mail so that you can send them a link to the Video. You will also have a nice contact list. :triwink: Yes I would do the two Free ones.