You'll love this a "Wedding Planners Itinerary"

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1cdj

New DJ
Mar 13, 2008
2,883
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50
Hi Adam and Kyle,

Here is the timeline for this Saturday's wedding ceremony for XXXX XXX

2:00pm-3:05pm: Arrival of guest

3:06pm-3:05pm: Precessional

3:06pm-3:15pm: Bride and Father of bride down the ailse

3:16pm-3:45pm: Ceremony

3:45pm-4:30pm: Pictures/Cocktail hour

4:45pm: Introduction of bridal party

4:50pm-6:20pm: Dinner

6:21pm: 1st Dance (Bride&Groom)

6:25pm: Daughter/Father Dance

6:30pm-7:30pm: Dancing

7:31pm: Bridal Bo-K toss

7:33pm: Garter Toss

7:45pm: Cutting of the cake

7:46pm-9:45pm: More Dancing

10pm: Exit of Bride and Groom
 
2:00pm-3:05pm: Arrival of guest (Seems a bit long to me)
3:06pm-3:05pm: Precessional ( So are they walking back wards?)
3:06pm-3:15pm: Bride and Father of bride down the ailse ( must be a long aisle)

As for the rest of it, it'll never happen on that tight of scheduled.
 
I'm amazed at the detail...that must have cost them a pretty penny.:sqwink:

They apparently have only one minute to cut the cake.:sqerr:
 
Kyle, maybe I'm goin' crazy... but I'm looking this thing over and thinking:wtf:
Don't get me wrong ~ I can understand the importance of sticking to a timeline of sorts. A cake can sit out in the open only so long, a buffet or sit-down dinner can wait only so long etc. The photographers can wait only so long. I understand these things.

I'm just wondering about the experience of the person who drew up this timeline. In real life, a wedding isn't gonna be this simple to structure. If the officiant gets long-winded (and we've seen some who do) the whole itinerary is shot all to hell from the start.

And who's gonna catch hell when it doesn't go according to plan? That's the question on my mind. :eek:
 
I was just wondering who would hire a wedding planner that can't spell bo-k i dont know how many weddings this planner has done.
 
WHAT HAPPENS IF THE BRIDE HAS TO GO POTTY AT 6:21?? Is the entire night screwed? :sqerr:

This is a make work program for planners to justify their existence. Time lines like this NEVER WORK!!!! They just add to MORE STRESS!!!!! :sqembarrassed:

I always tell my brides to have dinner at a hard time, and let me know when the photographers are secluded to leave so that I can get the first dance in while they are still there... other wise, put everything else in point form, so that we make sure things are done in order, and everything is covered..... I do like the Bo-K... I might steal that.

NEXT! :sqcool:
 
You know I guess its just me. I really try and do the cake after dinner and right after toasts. If the bride and groom are willing and the dance floor is not covered with the buffet setup.

I try and get the first dance after the grand entrance. I love the way it works I love the way people are already up and clapping and the attention is at its highest point.

I also try and do all the events if I can before the open dancing. But again it depends on the bride most of the time. If she wants dancing here and dancing there. Then it works for me. I love getting the dance floor and keeping them on it.

One thing I tend to get at alot of our weddings is people coming up and saying they really like the format in how we do things.

I know alot of DJ's do things differently. Maybe some people like it because it allows the peeps that want to leave the ability to see the stuff then leave when dancing starts.

I tend to keep my dancers if I don't pull them off the floor a few times. Again it could be just me. Then again I could just suck that way lol. :sqeek: I actually have been telling a few brides that have wedding planners that they are for weddings. The reception is my ball game. The funny part is every bride that we have done that has a planner likes the fact I don't let the planner push me around it seems they tend to push the brides alot and they get kinda afraid of them. But on the flip side at these events I try very hard to work with all to make the perfect event for them.
 
Howdy,

Arrival of guest (only one, should be quick)

Precessional

Bride and Father of bride down the ailse

Ceremony

Pictures/Cocktail hour

Introduction of bridal party
Dinner

1st Dance (Bride&Groom)

Daughter/Father Dance
Dancing

Bridal Bo-K toss

Garter Toss

Cutting of the cake

More Dancing

Exit of Bride and Groom


There. I fixed that right up for ya!

Dave
 
As I instruct my Brides. Guidelines and approximate time listings are great, however the perfect party happens on its own time.
 
I always love a good timeline...can't we round up or down to the 5 minute mark? Considering a wedding usually never starts on time in the first place, we tell the brides that we can stick to the event line up but forget the actual times on these things.
 
Generally when working on the agenda I either get the meal time directly from the venue or from the bride. The start, end, and meal times are the only hard times I work with.

I work backwards from the meal to get the beginning and forward from the meal to get the rest. I plan for the meal to last an hour and, around here, the cake is cut later on so I plan for that to happen 45 minutes after then end of the meal.

I allow 30 minutes for the apron dance if they are having one. Everything else is in five minute increments. The smallest dance set I like to work woth is 15 minutes.

What I didn't notice on this was toast and blessing.

I let Bo-K go as a nice and short description.
 
Yes, wedding planners can be a royal p.i.t.a. What compounds the client's stress is when the DJ puts the bride in the middle of this instead of dealing with it solo first. She is going to side with the one she has the best working relationship with. Is that you?

Questions! Did the DJ not know there was a wedding planner involved? If no, why not? If yes, why wasn't contact made with that person well in advance if for not other reason than to establish your dominance of the situation (worst case) or establish that time-line as a team (best case).

Sometimes it's easy to forget we're just the DJ unless that DJ takes affirmative positive actions to demonstrate to the clients and other wedding day team players otherwise. Is it a pain? You betcha, Bosco. But it does give rise for the more politically astute and slick marketing minded jocks to establish themselves with more credible future business than that one client you'll work with once.

Being a professional Bridal Consultant and Wedding Planner, there are three sides to this story. As a DJ, it's supremely fun and satisfying to wryly ask that Wedding Planner, "Are are you certified? Registered? Where trained?" Challenge their credentials, damn it. They too are probably hobbyists or former waiters/waitresses with no education or training other than time in various banquet services. Most I've dealt with weren't even potty trained when I did my first wedding.

Use your credentials, but use them wisely! If they don't see the value of the team concept, make them squirm if needs be.
 
Keep in mind the order of events changes with the region you are in and sometimes you get a bride who was raised elsewhere wanting things done "like back home"...keep an open mind, keep everybody in the loop and roll with it baby!
 
so heres a spin on this do i bring it up to the bride since she booked me directly that through this timeline and emails prior it appears that this planner may not have ever planned a wedding before...
 
Use your common sense. We have no idea how slick you are, what your relationship with this client has been, what this client is like, and nothing about the planner.

Me? I'd figure out what the optimum end result is I wanted, determine the lowest control I'd accept, then start dealing with the planner, be careful to work my way through possible ego landmines (theirs and mine).

The last resort is putting the client into the "Well, babe, it's them or me. Pick one."
 
All excellent advice cap. Im actually not doing this job one of my djs brad is. he's pretty laid back so he said hes going to let the planner do her thing and watch for signals from the bride. We're all about the bride here. The good part of this situation is that the bride hired us directly and from a referall <sp> so its not the planner that paid us it was the bride.
 
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