Travel Fees?

wifedj

DJ Extraordinaire
Mar 20, 2008
2,856
Watch a wealthy father taking his daughter out to buy her a car for her birthday. See how much the undercoating price holds him back from giving her that special gift

lol... we arent talking about shopping for toilet paper...

u guys really have to learn to think of yourself as a luxury
Who are you to assume "they" are not equivalent to toilet paper?

 

Ausumm

Hold Ya Ears, Folks...It's SHOWTIME!
Oct 21, 2008
11,374
55
Bethlehem PA
Watch a wealthy father taking his daughter out to buy her a car for her birthday. See how much the undercoating price holds him back from giving her that special gift
Sorry, "wealthy fathers" who can afford to buy their kids a car...
don't live anywhere near here.

Most of the weddings I do, are paid for by the bride and groom.
 

djtaso

DJ Extraordinaire
Apr 4, 2017
5,421
32
NJ
www.djtaso.com
how do you adjust your base price after the fact...do u first find out location and date before u send pricing? have a seperate package sheet for those?

I recently modified my package pricing sheet with a little extra bump for events that are just outside that 100 mile radius that i dont want to charge a huge hotel fee for.. so i have two package sheets....one specifically for that range...and one with standard package fees and standard travel fees

cc
Venue is required in my contact form on my site. If a phone call I get that info up front. It’s also on my pricing sheet that travel fees may apply to events outside of NJ. I can’t have two pricing sheets because some clients live very close to the philly/nj border and sometimes don’t have venues set... so one price sheet with info for both circumstances is provided. They know all info up front and can make decisions for themselves as to which venue location they choose and how it will affect things.
 

Cap Capello

Always @ Ur Service
Dec 14, 2006
3,263
75
Saratoga, NY
www.imadj.com
I try to keep it very simple and make it less apt to open avenues for dickering.

Once the location is determined, the hours, the enhancements, etc, an all-encompassing price is given. If the event is outside my ordinary range of action, I figure (in my head ONLY) $75/hour travel labor and $1/mile, plus any meal costs and lodging expenses.

When the fee is quoted, they are told that the fee does include all travel expenses, all of them. They don't need to know what they are or how I calculated them. I will not accept any customer providing me with lodging. Burned twice being lodged in a fleabag bug infested dump and another 40 miles from the venue.

Providing customers with line-item billing and explanations leads to nothing but grief.
 

DJ Ricky B

DJ Extraordinaire
Mar 9, 2015
4,203
37
$2.00 per mile for distanced over 90 miles according to Google Maps directions. I have the DJ Event Planner Quote Generator set to 80 miles because it generates quotes "As the Crow Flies" via Google Maps...It does not use actual directions so it is off. I should probably decrease the quote generator to 65 or 70 miles before it starts charging for travel, but I'll take a bit of a hit if any Virginia venues happen to book that is like 95 to 100 miles out.

The only area I seldom get asked to drive out to for a wedding that requires a Hotel is the Ocean City, MD area. ...and I can usually stay at my parents house if I do a job out there. But if I happen to book one, if they are over 130 miles away, I'm charging for the hotel room for 1 night plus the mileage.
 

Scott Hanna

DJ Extraordinaire
Oct 25, 2006
6,886
53
Cleveland, OH
www.djincleveland.com
Do you spring this on the client and tell them about the fee? or just hide it in the paperwork?

cc
Lol... We put it in the quote as travel fees. If they all for a break down of it we would supply it. We dont have to charge travel fees often and very few of those have asked for a break down
 
Travel expenses, load-in/out fees are included in the fee quoted. Normally, I don't charge a mileage fee but I do calculate the time it takes to drive one-way fee. I use a $50/hr. driving time. I generally do not stay overnight unless it is more than 4 hour driving time. I know the distance and time before I offer a final quote. I always need to know the exact physical location of the event. If I have never performed at said venue, I won't provide quote until I have visited and done a site survey. I prefer to find my own lodging, but will ask them about their block room rate at the hotel where guests will be staying.
 

Jeff Romard

Administrator
Staff member
Sep 4, 2006
13,419
49
Sydney, Nova Scotia
I try to keep it very simple and make it less apt to open avenues for dickering.

Once the location is determined, the hours, the enhancements, etc, an all-encompassing price is given. If the event is outside my ordinary range of action, I figure (in my head ONLY) $75/hour travel labor and $1/mile, plus any meal costs and lodging expenses.

When the fee is quoted, they are told that the fee does include all travel expenses, all of them. They don't need to know what they are or how I calculated them. I will not accept any customer providing me with lodging. Burned twice being lodged in a fleabag bug infested dump and another 40 miles from the venue.

Providing customers with line-item billing and explanations leads to nothing but grief.
As with Cap I don't line item it it's just in the quote.
 

DJ Ricky B

DJ Extraordinaire
Mar 9, 2015
4,203
37
Recently, there was a quote generated through DJ Event Planner for a wedding out in Delaware.

Event Date: 10/10/2020
Event Type: Wedding
Start Time: 6:00 PM
End Time: 11:00 PM
Venue: Light House Cove - 1301 Coastal Hwy - Dewey Beach, DE, 19971
Venue Distance: 146
Venue Travel Fee: 132


It charged $132 travel fee. It basically deducted the 80 free miles in the system from the total, and charged them $2.00 per mile. I would say that came up about right for what I would have charged prior to using this system. The venue is actually about 164 miles away so the auto generator is a bit off on the actual mileage. This wedding client actually saw me do a wedding last year down in Virginia. Hopefully, they will book. Their venue is brand new, and not even open yet, so they are waiting a bit before they book. I did not tell him I needed a hotel room for the night. I can stay at my parent's house for the night. They live about 20 miles from this venue.

I look at charging $2.00 per mile over 90 miles one way "enough" to cover the time to travel back and fourth. $2.00 per mile seems excessive when you say it, but it really isn't. It's like charging $50/hr for my time during travel outside of 2 hours each way travel time. I should be able to drive up to 90 miles in about 2 hours or a bit less than that without traffic in my area.
 

Proformance

DJ Extraordinaire
Nov 6, 2006
3,424
I don't do travel fees.
There's a line on my documents for it but, I only use it B-2-B and never for consumers.

The whole key to selling in this business is simplicity. People want to know everything will be perfect and exactly what that will cost.

If it takes 20 minutes for a DJ to explain his bottom line, or the prospect needs a calculator for the long list of add-ons - that DJ is going to lose the sale to the first guy who says: "Yes, I can do all of that for $ ________."

This is why I don't use DJ helper sites to book gigs. My clients are not buying groceries. There's no shopping cart, no weekly specials, and no clearance sales. Every event is top shelf. You tell me what's involved and what you want accomplished - I'll ask you some questions, investigate a few possibilities - and when we agree on how it should be - I tell you how much it will cost. Your event = Your price.

Selling online is great if you want to be the cheapest option available. That's what Amazon and eBay are for. If you're not talking with people on the phone at the IDEA stage, then you're just driving your business downward to the least common denominator. Online quote generators will kill your business in the long run, because they do nothing to establish trust or confidence. You can only do that in person.

A quote generator will never share with a prospect unique more cost effective ways to achieve something they originally thought was beyond their budget. It won't suggest great ideas that they have overlooked, nor will it spot the pitfalls they aren't experienced enough to avoid.

I don't do gigs far enough away to require a hotel, It's not worth it an any price. I'd rather do multiple gigs in my own city and generate referrals locally. When I've done gigs far away it generates more far away inquiries - so, I price myself out of that region. The only time I'm in a hotel is when the job runs multiple days, in which case the clients provides the accommodations onsite or right nearby. These too, are generally local clients who also happen to have a second home or destination event - so, the guest list and referrals again tend to be local.
 
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adj2ent

DJ Extraordinaire
Oct 20, 2006
1,535
59
Long Island NY
I quote with the price with travel included. The client provides the hotel, additional Labor for load in/load out if required depending on the size of the event. My service area takes in about 5-7 hr radius. If a event is over 7 hrs away that would require a travel day or a additional event if out of my regular area. Pretty much I drive from point to point. I hate flying so I’m not actively pursuing events in that direction. I did have one case where client screwed up dates and had to fly me up to Ithaca for evening semi-formal after I did a afternoon Wedding. Well, the prop plane flew around the mountains not over them. That and the stress of getting from A from to B dealing with airports was no fun
 

wifedj

DJ Extraordinaire
Mar 20, 2008
2,856
Providing customers with line-item billing and explanations leads to nothing but grief.
Like fuel consupmtion, YMMV.

I have no such experience with providing detail of related but non-standard costs & fees.
 

Valerie Hicks

Moderator
Staff member
I don't do travel fees.
There's a line on my documents for it but, I only use it B-2-B and never for consumers.

The whole key to selling in this business is simplicity. People want to know everything will be perfect and exactly what that will cost.

If it takes 20 minutes for a DJ to explain his bottom line, or the prospect needs a calculator for the long list of add-ons - that DJ is going to lose the sale to the first guy who says: "Yes, I can do all of that for $ ________."

.......
You're confusing items....I quote all-inclusive...."that will be $4075" includes transportation, and tax if it applies. The contract lists the system price, transportation, and sales tax and the total equals the amount I've quoted. When providing them the quote they seldom care or need to know how I came up with the figure. I, however, need to know at the end of the year how much I've collected for those expenses vs how much I've spent, to make sure we are on track and charging appropriately. One does not specifically need tell the customer the details of the equation that determines that end price. (In my experience, it's rare they ask). IMO it's wise to itemize those factors loosely on the contract, because it's an obvious then why different events might have different bottom lines for similar services provided.
 

wifedj

DJ Extraordinaire
Mar 20, 2008
2,856
...I, however, need to know at the end of the year how much I've collected for those expenses vs how much I've spent, to make sure we are on track and charging appropriately.
[SARCASM]There you go again, with your oppressive, exaggerated, unwarranted, unnecessary, and judgemental legitimate professional business practices."[/SARCASM]